How To Customize Calendar In Outlook}

Submitted by: Gaurav Singh Kampuzz

What is calendar?

A calendar is a system of organizing days for social, religious, commercial or administrative purposes. This is done by giving names to periods of time, typically days, weeks, months and years. A date is the designation of a single, specific day within such a system. A calendar is also a physical record (often paper) of such a system. A calendar can also mean a list of planned events, such as a court calendar or a partly or fully chronological list of documents, such as a calendar of wills. And we need to know how to

customize calendar in outlook?

Change calendar view:

There are some steps given:

Step1. On the navigation bar, select Calendar.

Step2. On the Home tab, select a view.

Day- view current day

Work week- view the work week from Monday to Friday.

Week- view the week from Sunday through Saturday

Month- view the entire month

Schedule View- view the selected calendar in a horizontal layout to help schedule an appointment or meeting for multiple calendar are viewed at the same time.

Step3. Select Today at any time to go back to the current day.

Customize your calendar:

Way to customize calendar in outlook:

Select View > Time scale to change the time blocks shown on the calendar or Change time zone

Select View> Color to change the color of the calenda

Select View> Daily Task List and then select an option from the list.

To set the weather, select the down arrow next to the Current city name, and enter the location name or zip code in Add location.

Different work done by outlook calendar:

The Microsoft Outlook calendar is the calendar and scheduling component of outlook 2010 and is fully integrated with email, contacts, and other features. By using the calendar you can:

Create appointments:

As you write in notebook just like that you can click on any slot in the outlook calendar and start to type. You can also include sound or message reminds you of appointments, meetings and events, and you can also color items for quick identification.

Organize meetings:

Select a time on a calendar, create a message request, and select the people to invite. Outlook will helps you to find the earliest time when all invites are free. When you send the meeting request by email, the invitees receive the request in their inbox. When they receive your invitation they can accept or decline your request by just clicking on the button.

View group schedule:

You have also an option you can create calendars that shows you the schedule of the group of people or resources. For example, you can view the schedules of all the people of your department or all the resources, such as conference rooms, in your building this helps you to schedule meetings quickly.

View calendar side by side:

You can also view the side by side multiple calendar that you created and also calendar shared by other outlook users. For example, you can create a separate calendar for your personal appointments and view both your work and personal calendar side by side.

Or you can also copy or move appointments between the displayed calendars.

View calendars on top of one another overlay view:

You can also use overlay view to display multiple calendars that display multiple calendars that you display multiples calendars that you created and also calendars that shared by outlook users.

Link to calendar on Microsoft SharePoint sites:

If you access to a SharePoint sites you can view the lists of events from that site in your outlook calendar. You can also change the list in outlook while working offline.

Send calendar to anyone through email:

You can send your calendar to a mail recipient as an internet calendar, but keep control on how much information is shared.

About the Author: Gaurav singh – SEO at

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